Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.
The firm’s New York office has an immediate opening for an Office Assistant, reporting directly to the New York Office Administrator. This is an excellent opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. This will be mainly an on-site role with some flexibility for remote work.
As the Office Assistant, you will be a resource for attorneys and staff at all levels in an office of around 180 people. You will collaborate with various teams across the firm (facilities, IT, attorney recruiting, security, finance, marketing, etc.) and gain exposure to the office’s day to day operational areas. This is the perfect role for someone who is proactive, a natural problem solver, thrives in a fast-paced environment, enjoys building genuine relationships at work, and takes pride in keeping things organized and making sure every detail is correct.
Responsibilities include but are not limited to:
- Assist with onboarding and offboarding employees
- Liaise with building management and outside vendors to address facilities issues
- Coordinate and attend internal employee events (onsite and offsite)
- Lead the NY office Community Service Committee
- Process invoices and reconcile monthly Visa bill
- Update internal databases with various changes
- Assist with catering orders for onsite meetings
- Field employee questions by directing to the appropriate department or policy
- Maintain internal records, organize and send boxes to off-site storage
- Occasional back up coverage for reception
Requirements:
- 3+ years of experience working in an office setting
- Bachelor’s degree required
- Teamwork-orientated and positive attitude
- Flexible and able to adapt quickly to changing priorities
- Ability to multi-task and manage time efficiently
- Impeccable attention to detail
- Naturally organized and proactive
- Strong interpersonal skills and desire to bring people together and build relationships within the office
- Superior verbal and written communication skills
- Discretion in regard to firm and administrative information
- Willingness to occasionally attend events after work hours
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, and document management systems
- Some event planning experience preferred
The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $26.97 – $36.49 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
Benefits information can be found here. Equal Opportunity Employer (EOE).
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