Temporary Records Assistant

The Palo Alto skyline at sunrise.
Location:
650 Page Mill Road
Palo Alto
CA
94304-1050
US
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Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

The Temporary Records Assistant, under the direction of the Records Manager, is responsible for maintaining electronic and hard copy files, updating the firm’s records management system, managing the group mailbox, and coordinating deliveries and pickups with offsite storage vendors.

This temporary position is anticipated to end on January 31, 2025.

Responsibilities:

  • Manage Records Management mailbox
  • Sort incoming files, boxes, and mail
  • Coordinate deliveries and pickups of files/boxes, update records in the records management system
  • Communicate with users regarding file creation, receipt, and dispositions
  • Backup to other Records Assistants as needed and other duties that may be assigned

Qualifications:

  • Associate’s degree or 3+ years of records experience, preferably in a legal environment
  • Computer literacy required; FileTrail, CMS, MS Word, Outlook, Adobe, and Excel experience a plus
  • Ability to learn quickly and apply new skills and procedures; good organization skills; ability to multitask; attention to detail
  • Must be able to list a full standard storage box
  • Interpersonal skills required; self-motivated with a positive work attitude and flexible; ability to work well under pressure and with all levels of staff and professionals in a deadline-driven environment

The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $24.52 – $33.17 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

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